MQG Member Guild Renewal Guide & Mid-Year Assessment MQG Mission As members of the Modern Quilt Guild, MQG Member Guilds share in the MQG’s mission to support and encourage the growth and development of modern quilting through art, education, and community. Top Tips for Renewals Use a spreadsheet to keep track of who has renewed. If you don’t already have a spreadsheet for the guild’s members, follow the instructions below to create one from the guild’s MQG roster. Do not remove anyone until March 1. It takes much more time to add members back to the roster once they’re removed. Since the members are already in the membership database, a guild leader will need to email [email protected] to have them added back to the guild’s roster. Send multiple reminder emails and highlight both your local guild benefits and the MQG benefits included with a membership to your local guild. You can copy and paste the MQG Membership benefits below into your reminder emails. copy MQG roster into a Google Sheet The Guild’s MQG Membership Roster How to handle the roster during renewals Do not remove anyone until March after the guilds internal renewals are complete! Keep track of each member as they pay their dues for the next year. Add new members to the guild’s MQG roster as soon as their dues are paid. Set a public deadline, an internal deadline, and a last-chance deadline for internal renewals.After the public deadline for example January 30. Send out another renewal reminder to everyone who hasn’t renewed giving them the due date of your internal deadline. For example February 15 or the guild’s February meeting day. After the internal renewal deadline, send one last personal reminder to any members who you expected to renew but did not. Give them a hard deadline to renew or lose membership. For example, one week. Between March 1 and March 9 remove any guild members from the MQG roster who did not renew with the guild for 2025. The Dues Invoice A renewal email will be sent to each MQG Member Guild contact email address on March 10. The email will contain a link to the guild’s membership dues invoice. The amount is based on the number of members on the guild’s roster. More information on membership dues can be found on the MQG Guild Membership Dues page. Things to pay attention to on the invoice The due date is March 31. The mailing address if paying by check. Things to ignore on the invoice Member Names – these are only a snapshot and are not important. Everyone listed on the guild’s MQG membership roster is a member. To see who is on your membership roster, go to My Profile, then “Organization”, then click “Org Members.” To Pay The Guild’s Invoice Open the invoice by clicking on the blue link at the bottom left of the renewal email. Scroll down and click on the gray “Pay Invoice” button. This will open the payment window to pay online. The guild’s invoice can also be accessed from any Key Contact’s My Profile page. Select “My Organization” from the menu bar and then click on the “Member Invoices” link in the menu. Click on the number of the open invoice to pay it. Renewal Timeline This is a sample renewal timeline for a January–December membership year. Adjust as needed if your guild has a different membership year. SeptemberReview the guild finances and budget and take a look at the MQG Guild Membership Dues. Decide what your membership dues will be for the next year.OctoberAnnounce the dues amount for next year at the October guild meeting.November/DecemberBegin collecting dues for the next year.JanuaryHave a public renewal deadline for members sometime in January. Make sure to send plenty of reminders.FebruaryAfter the February meeting send one last personal reminder to any members who you expected to renew but did not. Give them a week to renew or be removed from the roster.MarchBy March 10 remove anyone who hasn’t renewed from the guild’s MQG roster. The guild’s invoice will arrive March 10 with a due date of March 31. Renew the guild’s MQG membership by March 31. What to do if your guild chooses not to renew Email us at [email protected] and let us know that your guild will not be renewing. We’ll let you know anything your guild needs to do once its MQG membership has ended and send an email to all of your members letting them know how to join as an Individual Member if they want to continue their MQG membership. Midyear Membership Audit and Dues Assessment Throughout the year, many new members join guilds, leading to an increase in the guild’s membership numbers. These additional members enjoy all of the benefits of the guild’s MQG membership and need to be accounted for. To ensure that each guild pays membership dues based on its true size, a midyear membership audit and dues assessment is conducted in August. Guilds whose membership numbers place them in a higher tier than they renewed at in March will be sent an invoice reflecting half of the difference in the amount they paid at renewal and the dues amount for your guild’s current tier level. Invoices must be paid within 2 weeks of the invoice date. For Example:Example US MQG had 30 members in March and renewed at the (26-35) tier level paying $528. Since then 30 new members have joined the guild and paid dues, now they have 60 members and fall in the (56-65) tier level with dues of $1122. The difference is $594 and 50% of that is $297. They will receive an invoice for $297. Here are the already prorated amounts you can expect in August 2024. U.S. based guilds: A move from tier (10-15) to (16-25) = $66 Every tier level moved up from tier (16-25) to (251-275) = $99 per tier level Every tier level moved up from tier (251-275) to (976-1000) = $150 per tier level Non-U.S. based guilds: A move from tier (10-15) to (16-25) = $43 Every tier level moved up from tier (16-25) to (251-275) = $65 per tier level Every tier level moved up from tier (251-275) to (976-1000) = $98 per tier level To Pay The Guild’s Invoice Open the invoice by clicking on the blue link in the renewal email. Scroll down and click on the gray Pay Invoice button. This will open the payment window for you to pay online. You can also access your guild’s invoice from your My Profile page. Select My Organization from the menu bar. Click on the Member Invoices link in the menu. You will now see a list of all of your guild’s invoices. Click on the number of the invoice to open it and pay. Local Guild Member 2025 MQG Benefits MQG Member Guilds can take advantage of the benefits from the MQG in many ways. We’ve grouped them in four different pillars: Learn, Connect, Challenge, and Inspire. LEARN 2025 Educational Programming – Each quarter of 2025 we will explore a different modern quilting technique or topic. We’ve partnered with four talented, skillful, and creative members who will share their knowledge about these techniques and topics. Donna McLeod – Alternate Grid (January – March) Shashari Kaburi – Improvisation (April – June) Daisy Aschehoug – Maximalism (July – September) Michelle Bartholomew – Handwork (October – December) For each topic’s three-month cycle, there will be: An on-demand education video to give you a holistic look at the topic A sample project to try the technique or style A quilt pattern to put the skills to use. Member Resource Library – Tutorials, patterns, articles, and other resources to expand your quilting knowledge. On-Demand Education Videos – Ready for you to watch at your convenience, at your pace, and however many times you like. QuiltCon – Attend lectures, watch a free demo in the vendor hall, or take a QuiltCon workshop. CONNECT MQG Community – A place to meet fellow members, ask questions, share experiences, and exchange knowledge in one members-only space! In addition, each guild has a dedicated page with Community-specific announcements, events, libraries, news, and more. MQG Sew Along – The 2025 MQG Sew Along will consist of modern skill-builder quilt blocks. We challenged six members to create modern quilt blocks with three simple directions – 1) Base the block design on a simple shape 2) Make it 12” finished 3) Use a specific color palette More information coming in April Annual MQG Mini-Swap – Sign up and be paired with another member. You’ll make each other a mini quilt and exchange them by mail or in person at QuiltCon. Sign-ups open each fall. International Scrap Sorting Day – Join in the fun on the first Saturday in November and start the new year with organized scraps. #InternationalScrapSortingDayVolunteer – at QuiltCon, or as an officer or committee member in your local guild – it is one of the best ways to meet new quilty friends. CHALLENGE Make-A-Difference Challenge – An annual themed challenge with entry fees benefiting an organization making a difference in the world. All MQG members are eligible to vote for their favorite. Submit your quilts to QuiltCon – or make a quilt with a group of friends and submit it in the Group or Bee Quilts category.Community Outreach Challenge – Work with your guild members to create a quilt benefiting others. Consider offering your group’s quilt for sale at QuiltCon where the proceeds benefit organizations in the local community. INSPIRE MQG Community Show And Tell – Look for the MQG Show And Tell thread each month in the All MQG Member Community. Share your creations, see what other MQG members are making, and share a kind word about their projects.QuiltCon Quilt Show – View the amazing quilts made by your fellow members in person at QuiltCon and later from home during March. and also – Save On QuiltCon Members receive early bird registration and discounts to QuiltCon.
